Friday, December 20, 2013

Implementing the Japanese Romanization Table

LC Japanese Romanization Table (updated 2012) | Joel Hahn Macros (Includes Alif to Apostrophe) | Webinar on OCLC Macros (by Erica Chang) | NACO/SACO Change Request Form

The Committee on Technical Processing (CTP)/Committee on Japanese Materials (CJM) Joint Working Group on the ALA-LC Japanese Romanization Table was formed in September 2013 to continue the work of the previous task force with regard to revisions and updates to the ALA-LC Japanese Romanization Table. It has been a year since the revision of the Japanese Romanization Table was approved and distributed. The Working Group would particularly like to raise the Japanese cataloging community's awareness that the current Table (linked above) specifies the use of the apostrophe | ' | (Unicode 0027) rather than the alif | ʾ | (Unicode 02BE) (see examples under "Diacritic Marks, 2").

What You Need to Know

  • OCLC regularly updates Worldcat BIBLIOGRAPHIC records to the new standard, using an automated program to replace any alifs in Japanese cataloging with apostrophes (listserv post from Ms. Kotaka of OCLC).
  • OCLC does not update AUTHORITY records. This is because the data management/control for LC/NACO authority files is in LC/NACO hands. As a result, pre-2012 authority records may still include the alif in romanized Japanese text.
  • In bibliographic records, if the "control headings" feature is used with authority records that include the alif, the alif will be re-introduced. Alifs in controlled fields will be corrected when the linked authority records are updated with the apostrophe.
  • Because of the normalization process, mixed use of these two diacritics will not cause any hindrance to searchers in WorldCat. However, it is still important to update authority records in order to maintain consistent use of diacritics in the records, as well as to prevent any search problems from occurring in local systems after importing records from OCLC.

What You Can Do


  • NACO (Name Authority Cooperative Program of the PCC) libraries : If you are a trained NACO contributor working for a NACO library, please update authority records by replacing any alifs with apostrophes in romanized Japanese, whenever time allows.
  • Non-NACO libraries are not authorized to update the records. However, you may make a change request to the Working Group. Click here or above to submit a request form.
  • Joel Hahn's macro for converting alifs to apostrophes, "AlifAyn2Apostrophe" (see links above) may be used in OCLC Connexion to update either bibliographic OR authority records.
  • For more background on macros for this purpose and other related issues, see Erica Chang's presentation, "Using macros in Connexion for CJK materials webinar, Advanced session" (11/2012), linked above.
  • Subject authority records may also include alifs, when they include romanized Japanese text. If your institution is a SACO library, ask your SACO coordinator to make a change proposal to LC. Non-SACO libraries may contact the Working Group using the request form link above.

Local Systems

  • Be aware of the use of the alif in bibliographic records you download to your local integrated library system (ILS). You may want to replace any alifs with apostrophes in OCLC Connextion before exporting records to your local system.
  • LC has kindly shared their alif-to-apostrophe macro for the Voyager ILS. For more information, please contact the Working Group chair, Yoko Kudo at
  • For other local systems, each library must develop their own policy with regard to this issue depending on local needs and priorities. The effect of the mixed use of the alif and apostrophe may vary from system to system.

If you have any questions or comments, please feel free to contact Yoko Kudo (, or any other Working Group member.

Japanese Romanization Working Group (JRWG)

Yoko Kudo (Chair, UC Riverside)
Rob Britt (U. Washington)
Mieko Mazza (Stanford)
Hikaru Nakano (U. Florida)
Chiaki Sakai (U. Iowa)
Keiko Suzuki (Yale)
Working Group charge

Tuesday, December 17, 2013

UW, UBC Receive Collaborative Chinese Cataloging Grant

University of Washington and University of British Columbia Libraries’ Collaborative Chinese Cataloging Project Receives CLIR 2013 Grant

We are very pleased to share the good news that the University of Washington Libraries has been selected to receive a 2013 Cataloging Hidden Special Collections and Archives grant in the amount of $183,500 to support the project “Discovering Modern China: University of Washington (UW) & University of British Columbia (UBC) Collections.” Our project is one of the 22 selected from a total of 75 applications.

This is an international collaborative project to catalog the special Chinese language materials at the UW East Asia and the UBC Asian Library. Scheduled to start on June 1, 2014, the project will be completed in 18 months. The project will recruit two professional catalogers specializing in classic and modern Chinese to be based at UBC and UW respectively. The project will also recruit one Chinese rare-book specialist who will spend time to assess the special collections at each institution. UW and UBC libraries will share the expertise of the project staff through regular online meetings, site visits, and exchange. The project will make accessible to scholars worldwide up to 2,000 special Chinese publications, including pre-modern texts and some rare books, as well as rare publications of the Chinese Republican Era.

Our project is the first of only two international collaborative projects that CLIR (Council on Library and Information Resources) has funded. We look forward to a successful collaboration between our institutions through this exciting project.

Zhijia Shen
Director of the East Asia Library at UW 


Jing Liu
Chinese Studies Librarian at UBC Asian Library

Wednesday, December 11, 2013

CTP/CJM Working Group on the ALA-LC Japanese Romanization Table Formed

In 2012 CTP and CJM formed a joint Task Force on the LC Proposal for Japanese Romanization to respond and provide feedback to the LC Revision Proposal for Japanese Romanization Table. The revision was approved and released in Dec. 2012.

Based on the 2012 CTP/CJM Task Force ’s report and recommendations, CTP and CJM formed a new joint working group on the ALA-LC Japanese Romanization Table in September 2013 to collect feedback on the 2012 revision and work on unresolved issues, etc., to be chaired by Yoko Kudo.

Thanks to Yoko and the following CEAL members who are willing to take the leadership and serve on the WG on the important issues concerning the ALA-LC Japanese Romanization guidelines:
  • Yoko Kudo, Chair (UC Riverside)
  • Rob Britt (U. Washington)
  • Keiko Suzuki (Yale)
  • Chiaki Sakai (U. Iowa)
  • Hikaru Nakano (U. Florida)
  • Mieko Mazza (Stanford)
The WG’s charge is available at the CTP website. The WG welcomes suggestions/comments from CEAL members. Please contact Yoko Kudo at

Shi Deng, Chair, Committee on Technical Processing Setsuko Noguchi, Chair, Committee on Japanese Materials

CEAL Task Force on Metadata Standards Formed

I am pleased to announce, on behalf of CEAL Executive Board and CTP members, that CTP worked with CEAL Executive Board members recently to form the CEAL Task Force on Metadata Standards and Best Practices for East Asian Electronic Resources, to be co-chaired by Bie-Hwa Ma and Chengzhi Wang.

This Task Force is charged to investigate the best practices for creating, manipulating, and managing electronic content and metadata for resources in East Asian languages including that for current and future databases, e-journals, e-books and media materials, and address the issues as those e-resources move through their life cycle from selection through user access, along with associated metadata across different systems and functions.

Under this general charge, the Task Force promotes compliance with well-established metadata standards and best practices for electronic resources used by research libraries in North America, and communicates the required compliance to vendors/ information providers of East Asian digital publications.

The Task Force will work as a liaison with national and international working groups on metadata standards and best practices to identify issues related to East Asian e-resources. When called for, it will form responses to national and international organizations on e-resource metadata standards in consultation with the CEAL community.

The Taskl Force will organize training workshops and educational programs for both East Asian library staff of research libraries in North America and East Asian content providers to promote metadata standards and best practices. The first workshop will be held at the upcoming CEAL 2014 conference on Tuesday, March 25, 2014. Please see registration for more details.

Thanks to Bie-Hwa for taking the initiative on getting CTP to form this group and the following CEAL members who are willing to take the leadership and serve on this important TF:
  • Bie-Hwa Ma (Co-Chair, UCSD, for technical services)
  • Chengzhi Wang (Co-Chair, Columbia, for collections and public services)
  • Susan Xue (UCB)
  • Haruko Nakamura (Yale)
  • Miree Ku (Duke)
  • Connie Lam (HKU)
  • Charlene Chou (U. Washington)
  • Mieko Mazza (Stanford)
  • Erica Chang (U. Hawai’i)
  • Shi Deng (UCSD)
  • Ex-officio and liaison to CEAL EB: Shi Deng, CTP chair.
The TF’s charge is available at the CTP website. The TF welcomes suggestions/comments from CEAL members. Please contact Bie-Hwa Ma at or Chengzhi Wang at

Shi Deng, Chair, Committee on Technical Processing

CTP Subcommittee on RDA Formed

Dear all,
Over the last two years, CTP was called upon numerous times to address and/or respond to RDA related issues, and sometimes we had to work on the RDA JSC and/or PCC’s timetable to provide comments/input on behalf of the CEAL community. The list of CJK specific RDA-related issues is getting longer. The need to have a group of members, who are the front runners and have more experience/knowledge with RDA, focusing on RDA related issues became more prominent with the implementation of RDA. With approval of CEAL executive board, CTP formed a Subcommittee on RDA, to be chaired by Charlene Chou.

The Subcommittee will work on CJK specific issues related to RDA instructions in consultation with CEAL community; facilitate and seek CEAL community input on any proposed RDA instructions or best practices that may improve the effectiveness of cataloging CJK language materials; propose RDA instructions or best practices that may facilitate and enhance user discovery; communicate with ALA, LC, PCC, OCLC and/or other stakeholders on behalf of the CEAL CTP and CEAL community with the approval of CEAL Executive Board; coordinate and/or work jointly with OCLC CJK UG on database maintenance projects as a result of RDA implementation and/or changes of RDA instructions; recommend to the CTP Chair to form working groups on specific RDA-related issues as needed and collaborate with those groups when appropriate; plan and develop for RDA training sessions if needed.

Thanks to Charlene and the following CEAL members who are willing to take the leadership and serve on the Subcommittee:
  • Charlene Chou (Chair, U Washington)
  • Erica Chang (Hawaii)
  • Erminia Chao(BYU, AV materials)
  • Jee-Young Park (Chicago)
  • Mieko Mazza (Stanford)
  • Rob Britt (U Washington, laws & public services)
  • Shi Deng (UC San Diego)
  • T.J. Kao (Yale)
  • Consultant:  Hideyuki Morimoto (Columbia)
  • Liaisons: Sarah Elman (Columbia, CJK NACO Project liaison); Jessalyn Zoom (LC, LC liaison)
The Subcommittee’s charge is available at the CTP website. The Subcommittee welcomes suggestions/comments from CEAL members. Please contact Charlene Chou at

Shi Deng, Chair, Committee on Technical Processing

Monday, December 9, 2013

Election 2014: Help CEAL!--Nominate Yourself or a Colleague Today!

CEAL Bylaws

Dear CEAL members:

We have not been overwhelmed with nominations since we posted this call a couple of weeks ago. Please consider running for a CEAL office or encouraging a colleague to do so. It's a great way to get to know librarians from other universities while serving our organization and the profession. If you have any questions about the serving on the CEAL Executive Board or about the election process, please feel free to contact me or the other Election Committee members, listed below.

On behalf of the CEAL Election Committee, I am sending you this official call for nominations/self-nominations for a total of eight positions on the CEAL Executive Board. The positions are as follows:
  • Vice President /President-Elect
  • Chair of Committee on Chinese Materials
  • Chair of Committee on Japanese Materials
  • Chair of Committee on Korean Materials
  • Chair of Committee on Public Services
  • Chair of Committee on Technical Processing
  • *Member-at-Large (all areas eligible)
  • *Member-at-Large (China focus only)
*Please note: one of the member-at-large positions is open to all eligible CEAL members. In accordance with CEAL Bylaws Article V(D)(6a), the second member-at-large position will be open to eligible CEAL members who can represent China as their main area of focus.

Serving on the Executive Board is a wonderful opportunity for professional growth and career development. Pursuant to article VII of the CEAL Bylaws, the Election Committee is committed to ensuring a slate of candidates balanced in geographic representation, collection size, and area specialty. While also encouraging experienced members to continue their valued contributions, we also welcome nominations and self-nominations from newer CEAL members. For more information about the positions, please see the relevant section of the CEAL Bylaws.

Please address your nomination(s) to any of the Election Committee members (our contact information is below) by December 11, 2013. The Election Committee will confirm with nominees that they are current CEAL members and willing to serve.

Thank you very much!

CEAL Election Committee:

Monday, November 18, 2013

CEAL Directory: Updated Printable Version

View Updated CEAL Directory Printable Version | Online CEAL Directory

Newly updated PDF files (as of 11/22/2013) include new institutions and CEAL members)

Three newly updated PDF lists created from the current CEAL Directory are available. Please click the link above to view the links on the CEAL Membership Committee page, or click the direct links below.

Please remember that the online CEAL Directory is also available (see link above).

Rob Britt
Chair, CEAL Library Technology Committee

CEAL CTP 2014 Workshop Registration Open till Dec. 15, 2013

Dear all,

Based on the survey conducted via eastlib in Oct. 2013, CEAL CTP will sponsor two one-day pre-conference workshops jointly with other committees:
•    Electronic Resources Standards and Best Practices: What Do Bibliographers, Catalogers, Publishers, and Vendors Need to Know? 
•    Advanced RDA NACO Training

Please click here to register.  Registration will be closed on Sunday, Dec. 15, 2013. A confirmation with instruction for collecting registration fee will be sent out after registration closed. Except for publishers/vendors for the Tuesday workshop, CEAL members are given first priority over non-CEAL members.

Housing: Both workshops will be held at the Van Pelt Library, University of Pennsylvania, about 2 miles from AAS conference hotel, so please make housing arrangement on your own.

Workshop details are described below: 

1. Tuesday Workshop: Electronic Resources Standards and Best Practices: What Do Bibliographers, Catalogers, Publishers, and Vendors Need to Know?  (Jointly sponsored by CEAL Committee on Chinese Materials, Committee on Japanese Materials, & Committee on Korean Materials)

Date: Tuesday, March 25, 2014, 9:00 am-4:30 pm
Location: Van Pelt Library, University of Pennsylvania
Registration Fee: $30 or $35 (additional 20% for non-CEAL member)
Participants Capacity: 80

Workshop Description:
Renowned leaders in the field will introduce the well-established national/international e-resources metadata standards and best practices (Presentation and Identification of E-Journals (PIE-J), ISSN, name identification standards (ISNI, ORCID, etc.), Knowledge Bases And Related Tools (KBART), OpenURL, Digital Object Identifier (DOI)) for creating, manipulating, and managing electronic content and metadata for online resources. They will also address the benefit from complying with these standards and present examples with best practices. CEAL colleagues will address current metadata issues and challenges for East Asian online resources that affect user experience as well as to report the status of vendors’/librarians’ awareness of established standards and best practices.

Desired outcome:
1)    The workshop will bring catalogers, bibliographers, public service librarians, and publishers/vendors together to work collaboratively on improving discoverability and accessibility of e-content;
2)    The participants will have a thorough understanding of the impact on user experience from complying with standards;
3)    The audience will have recommended criteria to evaluate the e-content presentation and metadata for resources;
4)    The librarians will be able to communicate with publishers/vendors of East Asian materials on whether they are compliant with these best practices when negotiating and signing license agreements; and
5)    The publishers/vendors will be able to create quality e-content and associated metadata to effectively support different levels of user discovery as well as to eliminate access problems that consume staff time for resolution.

Regina Romano Reynolds (Head, ISSN Section and Director, U.S. ISSN Center, Library of Congress)
Nettie Lagace (Associate Director for Programs, National Information Standards Organization (NISO) Other CEAL specialists

2. Monday Workshop: Advanced RDA NACO Training (Jointly sponsored by PCC CJK NACO Project)

Date: Monday, March 24, 2014, 9:00 am-4:00 pm
Location: Van Pelt Library, University of Pennsylvania
Registration Fee: $20 or $25 (additional 20% for non-CEAL member)
Participants Capacity: 30

Workshop Description:
This one-day workshop is designed to provide in-depth study in the areas of CJK name authorities.  The workshop will cover the RDA updates on name authorities since the last CEAL workshop in 2013.  Name authorities in the areas of corporate body names, place names, and works and expressions will be discussed, as will the LC/NACO Authority File regarding changes to existing authority records.  Hands-on examples will be incorporated in the training.

Fundamental knowledge of RDA authority record contents and structure. IT IS NOT INTENDED FOR BEGINNERS.

Jessalyn Zoom (key trainer), Sarah S. Elman and other CJK cataloging specialists

Tuesday, October 22, 2013

Seeking NCC Council Nominations


Seeking Nominations for NCC Council and Committee Members

During 2014 the North American Coordinating Council on Japanese Library Resources (the NCC) will fill positions on the elected NCC Council and on the Digital Resources Committee and the Multi-Volume Sets Grants Committee. NCC Council Members are elected for three-year terms and committee members serve rotating terms of three years generally with one or two new members joining each year. Committees are appointed by the NCC Chair with the approval of the NCC Executive Committee. Terms begin either January 1 or July 1 and run for three years from that date.

As is required by its by-laws, the NCC seeks to include among Council and Committee members faculty and librarians from diverse regions of the country, from institutions of varying size, and from Japanese and East Asian studies programs with a range of strengths and foci. Selection of candidates will, therefore, take into consideration current representation on those committees in filling these positions. A list of the current Council Members and is contained in the About NCC section of the website at A brief description of positions follows:

NCC Elected Librarian Council Member

Elected librarian members come from a range of institutions and regions, and from institutions with collections of all sizes both those broadly covering Japan and East Asia and those that may be more specialized. All elected NCC members are expected to serve on a range of committees or working groups and will likely be asked to become chair or co-chair of at least one such group. Past experience as a member of an NCC committee or working group or a CEAL committee, as well as other service to the field is desirable.

NCC Elected Faculty Council Member

Elected faculty members arechosen to represent not only a range of institutions and regions but also to represent a diversity of disciplines, time periods and research methodologies. One of the faculty members serves also as the co-chair of the Multi-Volume Sets Grant Committee. An active engagement with libraries and library-related issues and participation in disciplinary and field wide service is also of important consideration.

NCC Digital Resources Committee (DRC)

The digital resources committee serves as an intermediary between academic users and materials vendors and provides two-way education and advocacy for the needs of academic users abroad. The DRC’s at-large committee of librarians and faculty is actively involved in education about licensing of digital resources for Japanese studies, and coordinate such efforts for the NCC on a national and international basis, working especially closely with colleagues in Japan. The DRC especially seeks members who have experience organizing workshops and webinars, and those with experience negotiating and managing subscriptions to major Japanese databases.

NCC Multi-Volume Sets Committee (MVS)

MVS is the NCC’s oldest ongoing program making grants for expensive materials not otherwise circulating from North American collections. Each year MVS makes grants that cover up to 80% of the purchase cost for small institutions and 50% to 75% for larger institutions on sets of Japanese language materials in demand by users but beyond the normal budget of most institutions. Committee activities are especially busy in the fall and winter when MVS competition takes place.

To propose a candidate for one of these positions, please send an email by November 15, 2013 to NCC Chair Kuniko Yamada McVey with a cc: to NCC Executive Director Victoria Bestor at Self-nominations are invited. For further information about these positions and other NCC activities please visit the website.

Victoria Lyon Bestor
Executive Director
North American Coordinating Council on Japanese Library Resources
149 Upland Road
Cambridge, MA 02140
Tel: 617-833-0755
Fax: 617-812-5854


Monday, October 14, 2013

2014 FCIL Schaffer Grant for Foreign Law Librarians

Dear Friends & Colleagues:
The Foreign, Comparative and International Law Special Interest Section (FCIL-SIS) of the American Association of Law Libraries is now accepting applications for the 2014 FCIL Schaffer Grant for Foreign Law Librarians. The Grant subsidizes a foreign law librarian to attend the Annual Meeting of the American Association of Law Libraries (AALL), the world’s largest law librarian professional organization.
The FCIL Schaffer Grant for the AALL Annual Meeting in San Antonio, Texas (July 12-15, 2014) provides a waiver of the AALL Annual Meeting full registration fee and a grant of a minimum $2,000 to assist with accommodations and travel costs.

Applicants must be law librarians or other professionals working in the legal information field, currently employed in countries other than the United States, and with significant responsibility for the organization, preservation, or provision of legal information. The application deadline is November 30, 2013. The Grant Committee will not consider late or incomplete applications. Please note: Grant winners must pay all expenses in advance. Grant awards will only be disbursed shortly before or at the AALL Annual Meeting

Details regarding the FCIL Schaffer Grant for Foreign Law Librarians as well as the application form can be found at

Please feel free to contact me or another member of the Selection Committee if you have any questions about the 2014 FCIL Schaffer Grant for Foreign Law Librarians. Also, please feel free to distribute this announcement to any listserv or individual who might be interested in attending the 2014 AALL Annual Meeting.

Sherry Leysen,
2014 FCIL Schaffer Grant for Foreign Law Librarians Selection Committee

Thursday, October 10, 2013

CEAL 2014 in Philadelphia

Annual Meeting | AAS Housing | CEAL News

The Council on East Asian Libraries (CEAL) will hold its two-day annual meeting on March 26-27, 2014 at the Philadelphia Marriott Downtown. Our theme for 2014 will be:

Scholarly Networking, Inter-disciplinary Research and e-Scholarship: Implications for East Asian Libraries

A full program schedule will be posted in January 2014. The CEAL Annual Meeting is open to the public and does not require registration.
  • HOUSING: We will open hotel reservation booking at the conference rate on October 16, 2013 See the housing page for conference rate information. 
  • MEETINGS-IN-CONJUNCTION: CEAL committees may hold workshops before the CEAL annual meeting. Please contact committee chairs for information.
Check this CEAL News blog and the CEAL Annual Meeting page on the CEAL website for updated information.

Peter Zhou
CEAL President

Wednesday, October 9, 2013

Library Travel grants to use Japanese collections in NC

The Triangle Center for Japanese Studies is pleased to offer travel grants to scholars outside the Durham/Raleigh/Chapel Hill/Greensboro area to conduct Japan-related research at Triangle institutions using Japanese materials in the Duke Library <>, UNC’s Ackland Art Museum <> or NCSU’s Gregg Museum of Art and Design <>.

Duke’s East Asian Collection <> consists of about 85,000 volumes in Japanese. The Japanese collection is focused on the nineteenth and twentieth centuries and is especially strong in art history, Buddhism, history, labor, literature, popular culture (film, advertising and manga), women’s studies and the Japanese colonial experience. We have a fairly comprehensive collection of Japanese databases,

The Ackland Art Museum’s collection <> was built by Sherman Lee and is notable for Japanese paintings and sculpture.

NCSU’s Gregg Museum of Art and Design <> holds textiles and ceramics while the NCSU libraries <> have strong collections in design, landscape architecture and textiles.

GRANT AMOUNT: $750 to cover travel, hotel and photocopy expenses


* who document how their research will benefit from access to Japan-related materials in the Triangle and whose research will take advantage of our strengths
* who are located in the Southeast or at institutions which do not have easy access to comparable resources.


* Applications are being accepted on a rolling basis. A total of ten awards will be made.
* Awards must be used and receipts submitted by August 15, 2014.
* Each recipient is required to submit a short summary of the research accomplished with the grant by August 15,2014.

Submit (email applications preferred) a brief description of your research topic, sources in the collection you plan to use, a brief curriculum vitae, and an estimated budget to Kristina Troost, .  If you have any questions, please contact me first.

Dr. Kristina Troost
Head, East Asian Collection
Dept. of International and Area Studies
Duke University

Monday, September 30, 2013

Univ of Washington East Asia Library: Welcome Charlene Chou

Dear Colleagues:
I am delighted to announce that Ms. Charlene Chou will join the University of Washington Libraries as Head of East Asia Library Technical Services and Chinese Cataloger on October 1st, 2013. Charlene will be responsible for overall EAL technical services operations including acquisitions, cataloging, binding and other processing, as well as providing original cataloging for Chinese languages materials.

Charlene came to UW Libraries from Columbia University Libraries where she held various positions in Central Technical Services and departmental libraries for twenty years. Since 2007, she had served as the Chinese Cataloger at the Starr East Asian Library and was the Acting Head of the Starr East Asian Library Technical Services between January and August in 2008. Charlene is a seasoned cataloger and technical services librarian. She is also an experienced trainer in serial and monographic cataloging, and recently RDA training. She is an international speaker on a broad spectrum of tech service related topics. Currently she serves as president of OCLC CJK User Group Board (2012-2014) and was the lead trainer for the RDA & CJK Workshop team in 2012-13. Charlene received her MLS from University of Maryland, College Park in 1988. She also has an MA in Organizational Psychology from Teacher's College, Columbia University, and BA in Library Science & Humanities from National Taiwan University. 

We are very excited about Charlene’s joining us at the East Asia Library at University of Washington Libraries. Her rich experience in all areas of technical services will enable her to make significant contributions to our East Asia Library and to the University Libraries as well. Charlene can be reached at:
Room 338 Gowen Hall
East Asia Library, Campus Box 353527
University of Washington
Seattle, WA 98195 
Phone: 206-543-6155

Submitted by Zhijia Shen

Director of East Asia Library University of Washington Libraries

Friday, September 27, 2013

2014 LC-CEAL CJK Cataloging Internship

Application Form (Word)

Dear CEAL Members,
Encouraged by the number of applications, strong support of our library community and the successful completion of the 2013 internship program, the Committee on Technical Processing is pleased to announce that the LC-CEAL Cataloging Internship Program is going to continue for the year 2014. CEAL developed this Internship Program partnership with the Library of Congress in order to provide training opportunities to those who may not have access to adequate cataloging training support in their own institutions, or to those who have been assigned to catalog materials in a language with which they are not entirely conversant. The interns selected will receive substantial training at the Library of Congress from LC’s Catalogers.

Logistics of the Program

Up to three internship positions are available in the calendar year 2014, each for up to three months in duration. Each intern selected will directly negotiate the length of the internship, its timing and general content with the Library of Congress.
The Library of Congress will supply training materials, workspace, training and review by experience catalogers in one or more aspects of cataloging East Asian language materials. All other expenses (travel, lodging, meals, and incidentals) are the responsibility of the intern and/or his/her employer.
CEAL will provide each intern with a scholarship of up to $1,000 upon successful completion of the program.
Upon completion of her/his internship at the Library of Congress, the intern will be required to submit an evaluative written report.


The application process will be overseen by the members of the Subcommittee on CEAL-LC Cataloging Internship Program: Yue Shu (Chair), Yoko Kudo, and Erica Soonyoung Chang. The Subcommittee will recommend candidates according to a set of pre-determined selection criteria, and the Library of Congress will make final decisions. The application deadline is December 16, 2013, and the interns selected will be announced before or at the CEAL meeting in March 2014. 

Selection Criteria 

The Subcommittee members will prioritize applications according to the following criteria: 

The Candidate:

  • Non-US citizens must be in a visa status that permits them to participate in the program;
  • Is a CEAL member in good standing;
  • Is recommended by his/her employer or university with a formal letter of recommendations;
  • Has significant responsibility for East Asian language resources and experience in cataloging;
  • Lacks in-house training support or language proficiency with which he/she isn’t entirely conversant.

To apply, please fill out the attached application form and send it as an email attachment to all three Subcommittee members: Yue Shu (; Yoko Kudo (; and Erica Soonyoung Chang ( The application deadline is December 16, 2013. For questions, please feel free to contact the Subcommittee members. I look forward to seeing many applications!

Sincerely yours,

Yue Shu Chair, Subcommittee on Internship
Subcommittee Members
Yue Shu (Chair)
Yoko Kudo
Erica Soonyoung Chang

Yue Shu 舒悦
Assistant Librarian
Freer Gallery of Art and Arthur M. Sackler Gallery
Smithsonian Institution Libraries
Tel: 202.633.0479

PO Box 37012, MRC 707
Washington DC 20013-7012

Package and courier deliveries:
1050 Independence Ave SW
Washington DC 20560