CEAL Task Force on Metadata Standards Formed

I am pleased to announce, on behalf of CEAL Executive Board and CTP members, that CTP worked with CEAL Executive Board members recently to form the CEAL Task Force on Metadata Standards and Best Practices for East Asian Electronic Resources, to be co-chaired by Bie-Hwa Ma and Chengzhi Wang.

This Task Force is charged to investigate the best practices for creating, manipulating, and managing electronic content and metadata for resources in East Asian languages including that for current and future databases, e-journals, e-books and media materials, and address the issues as those e-resources move through their life cycle from selection through user access, along with associated metadata across different systems and functions.

Under this general charge, the Task Force promotes compliance with well-established metadata standards and best practices for electronic resources used by research libraries in North America, and communicates the required compliance to vendors/ information providers of East Asian digital publications.

The Task Force will work as a liaison with national and international working groups on metadata standards and best practices to identify issues related to East Asian e-resources. When called for, it will form responses to national and international organizations on e-resource metadata standards in consultation with the CEAL community.

The Taskl Force will organize training workshops and educational programs for both East Asian library staff of research libraries in North America and East Asian content providers to promote metadata standards and best practices. The first workshop will be held at the upcoming CEAL 2014 conference on Tuesday, March 25, 2014. Please see registration for more details.

Thanks to Bie-Hwa for taking the initiative on getting CTP to form this group and the following CEAL members who are willing to take the leadership and serve on this important TF:

• Bie-Hwa Ma (Co-Chair, UCSD, for technical services)
• Chengzhi Wang (Co-Chair, Columbia, for collections and public services)
• Susan Xue (UCB)
• Haruko Nakamura (Yale)
• Miree Ku (Duke)
• Connie Lam (HKU)
• Charlene Chou (U. Washington)
• Mieko Mazza (Stanford)
• Erica Chang (U. Hawai’i)
• Shi Deng (UCSD)
• Ex-officio and liaison to CEAL EB: Shi Deng, CTP chair.

The TF’s charge is available at the CTP website. The TF welcomes suggestions/comments from CEAL members. Please contact Bie-Hwa Ma at bcma@ucsd.edu or Chengzhi Wang at cw2165@columbia.edu

Shi Deng, Chair, Committee on Technical Processing

CTP Subcommittee on RDA Formed

Dear all,
Over the last two years, CTP was called upon numerous times to address and/or respond to RDA related issues, and sometimes we had to work on the RDA JSC and/or PCC’s timetable to provide comments/input on behalf of the CEAL community. The list of CJK specific RDA-related issues is getting longer. The need to have a group of members, who are the front runners and have more experience/knowledge with RDA, focusing on RDA related issues became more prominent with the implementation of RDA. With approval of CEAL executive board, CTP formed a Subcommittee on RDA, to be chaired by Charlene Chou.

The Subcommittee will work on CJK specific issues related to RDA instructions in consultation with CEAL community; facilitate and seek CEAL community input on any proposed RDA instructions or best practices that may improve the effectiveness of cataloging CJK language materials; propose RDA instructions or best practices that may facilitate and enhance user discovery; communicate with ALA, LC, PCC, OCLC and/or other stakeholders on behalf of the CEAL CTP and CEAL community with the approval of CEAL Executive Board; coordinate and/or work jointly with OCLC CJK UG on database maintenance projects as a result of RDA implementation and/or changes of RDA instructions; recommend to the CTP Chair to form working groups on specific RDA-related issues as needed and collaborate with those groups when appropriate; plan and develop for RDA training sessions if needed.

Thanks to Charlene and the following CEAL members who are willing to take the leadership and serve on the Subcommittee:

• Charlene Chou (Chair, U Washington)
• Erica Chang (Hawaii)
• Erminia Chao(BYU, AV materials)
• Jee-Young Park (Chicago)
• Mieko Mazza (Stanford)
• Rob Britt (U Washington, laws & public services)
• Shi Deng (UC San Diego)
• T.J. Kao (Yale)

• Consultant:  Hideyuki Morimoto (Columbia)
• Liaisons: Sarah Elman (Columbia, CJK NACO Project liaison); Jessalyn Zoom (LC, LC liaison)

The Subcommittee’s charge is available at the CTP website. The Subcommittee welcomes suggestions/comments from CEAL members. Please contact Charlene Chou at cc83@u.washington.edu

Shi Deng, Chair, Committee on Technical Processing

Election 2014: Help CEAL!--Nominate Yourself or a Colleague Today!

CEAL Bylaws

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Dear CEAL members:

We have not been overwhelmed with nominations since we posted this call a couple of weeks ago. Please consider running for a CEAL office or encouraging a colleague to do so. It's a great way to get to know librarians from other universities while serving our organization and the profession. If you have any questions about the serving on the CEAL Executive Board or about the election process, please feel free to contact me or the other Election Committee members, listed below.

On behalf of the CEAL Election Committee, I am sending you this official call for nominations/self-nominations for a total of eight positions on the CEAL Executive Board. The positions are as follows:

• Vice President /President-Elect
• Chair of Committee on Chinese Materials
• Chair of Committee on Japanese Materials
• Chair of Committee on Korean Materials
• Chair of Committee on Public Services
• Chair of Committee on Technical Processing
• *Member-at-Large (all areas eligible)
• *Member-at-Large (China focus only)

*Please note: one of the member-at-large positions is open to all eligible CEAL members. In accordance with CEAL Bylaws Article V(D)(6a), the second member-at-large position will be open to eligible CEAL members who can represent China as their main area of focus.

Serving on the Executive Board is a wonderful opportunity for professional growth and career development. Pursuant to article VII of the CEAL Bylaws, the Election Committee is committed to ensuring a slate of candidates balanced in geographic representation, collection size, and area specialty. While also encouraging experienced members to continue their valued contributions, we also welcome nominations and self-nominations from newer CEAL members. For more information about the positions, please see the relevant section of the CEAL Bylaws.

Please address your nomination(s) to any of the Election Committee members (our contact information is below) by December 11, 2013. The Election Committee will confirm with nominees that they are current CEAL members and willing to serve.

Thank you very much!

CEAL Election Committee:

• Sarah Elman, sse2109@columbia.edu
• Toshie Marra, tmarra@library.berkeley.edu
• Hyokyoung Yi, hkyi@uw.edu
• Dawn Lawson (chair), dawn.lawson@nyu.edu

CEAL Directory: Updated Printable Version

View Updated CEAL Directory Printable Version | Online CEAL Directory

Newly updated PDF files (as of 11/22/2013) include new institutions and CEAL members)

Three newly updated PDF lists created from the current CEAL Directory are available. Please click the link above to view the links on the CEAL Membership Committee page, or click the direct links below.

• People With Interests in East Asia Libraries, Worldwide
• Current CEAL Members
• East Asia-Related Institutions Worldwide

Please remember that the online CEAL Directory is also available (see link above).

Rob Britt
Chair, CEAL Library Technology Committee
rrbritt@uw.edu

CEAL CTP 2014 Workshop Registration Open till Dec. 15, 2013

Dear all,

Based on the survey conducted via eastlib in Oct. 2013, CEAL CTP will sponsor two one-day pre-conference workshops jointly with other committees:
•    Electronic Resources Standards and Best Practices: What Do Bibliographers, Catalogers, Publishers, and Vendors Need to Know? 
•    Advanced RDA NACO Training

Please click here to register.  Registration will be closed on Sunday, Dec. 15, 2013. A confirmation with instruction for collecting registration fee will be sent out after registration closed. Except for publishers/vendors for the Tuesday workshop, CEAL members are given first priority over non-CEAL members.

Housing: Both workshops will be held at the Van Pelt Library, University of Pennsylvania, about 2 miles from AAS conference hotel, so please make housing arrangement on your own.

Workshop details are described below: 

1. Tuesday Workshop: Electronic Resources Standards and Best Practices: What Do Bibliographers, Catalogers, Publishers, and Vendors Need to Know?  (Jointly sponsored by CEAL Committee on Chinese Materials, Committee on Japanese Materials, & Committee on Korean Materials)

Date: Tuesday, March 25, 2014, 9:00 am-4:30 pm
Location: Van Pelt Library, University of Pennsylvania
Registration Fee: $30 or $35 (additional 20% for non-CEAL member)
Participants Capacity: 80

Workshop Description:
Renowned leaders in the field will introduce the well-established national/international e-resources metadata standards and best practices (Presentation and Identification of E-Journals (PIE-J), ISSN, name identification standards (ISNI, ORCID, etc.), Knowledge Bases And Related Tools (KBART), OpenURL, Digital Object Identifier (DOI)) for creating, manipulating, and managing electronic content and metadata for online resources. They will also address the benefit from complying with these standards and present examples with best practices. CEAL colleagues will address current metadata issues and challenges for East Asian online resources that affect user experience as well as to report the status of vendors’/librarians’ awareness of established standards and best practices.

Desired outcome:
1)    The workshop will bring catalogers, bibliographers, public service librarians, and publishers/vendors together to work collaboratively on improving discoverability and accessibility of e-content;
2)    The participants will have a thorough understanding of the impact on user experience from complying with standards;
3)    The audience will have recommended criteria to evaluate the e-content presentation and metadata for resources;
4)    The librarians will be able to communicate with publishers/vendors of East Asian materials on whether they are compliant with these best practices when negotiating and signing license agreements; and
5)    The publishers/vendors will be able to create quality e-content and associated metadata to effectively support different levels of user discovery as well as to eliminate access problems that consume staff time for resolution.

Presenters:
Regina Romano Reynolds (Head, ISSN Section and Director, U.S. ISSN Center, Library of Congress)
Nettie Lagace (Associate Director for Programs, National Information Standards Organization (NISO) Other CEAL specialists


2. Monday Workshop: Advanced RDA NACO Training (Jointly sponsored by PCC CJK NACO Project)

Date: Monday, March 24, 2014, 9:00 am-4:00 pm
Location: Van Pelt Library, University of Pennsylvania
Registration Fee: $20 or $25 (additional 20% for non-CEAL member)
Participants Capacity: 30

Workshop Description:
This one-day workshop is designed to provide in-depth study in the areas of CJK name authorities.  The workshop will cover the RDA updates on name authorities since the last CEAL workshop in 2013.  Name authorities in the areas of corporate body names, place names, and works and expressions will be discussed, as will the LC/NACO Authority File regarding changes to existing authority records.  Hands-on examples will be incorporated in the training.

Prerequisite: 
Fundamental knowledge of RDA authority record contents and structure. IT IS NOT INTENDED FOR BEGINNERS.

Trainers: 
Jessalyn Zoom (key trainer), Sarah S. Elman and other CJK cataloging specialists

Seeking NCC Council Nominations

NCC |  NCC MVS | NCC DRC |

Seeking Nominations for NCC Council and Committee Members

During 2014 the North American Coordinating Council on Japanese Library Resources (the NCC) will fill positions on the elected NCC Council and on the Digital Resources Committee and the Multi-Volume Sets Grants Committee. NCC Council Members are elected for three-year terms and committee members serve rotating terms of three years generally with one or two new members joining each year. Committees are appointed by the NCC Chair with the approval of the NCC Executive Committee. Terms begin either January 1 or July 1 and run for three years from that date.

As is required by its by-laws, the NCC seeks to include among Council and Committee members faculty and librarians from diverse regions of the country, from institutions of varying size, and from Japanese and East Asian studies programs with a range of strengths and foci. Selection of candidates will, therefore, take into consideration current representation on those committees in filling these positions. A list of the current Council Members and is contained in the About NCC section of the website at http://guides.nccjapan.org/homepage. A brief description of positions follows:

NCC Elected Librarian Council Member

Elected librarian members come from a range of institutions and regions, and from institutions with collections of all sizes both those broadly covering Japan and East Asia and those that may be more specialized. All elected NCC members are expected to serve on a range of committees or working groups and will likely be asked to become chair or co-chair of at least one such group. Past experience as a member of an NCC committee or working group or a CEAL committee, as well as other service to the field is desirable.

NCC Elected Faculty Council Member

Elected faculty members arechosen to represent not only a range of institutions and regions but also to represent a diversity of disciplines, time periods and research methodologies. One of the faculty members serves also as the co-chair of the Multi-Volume Sets Grant Committee. An active engagement with libraries and library-related issues and participation in disciplinary and field wide service is also of important consideration.

NCC Digital Resources Committee (DRC)http://guides.nccjapan.org/jpn-db-directory

The digital resources committee serves as an intermediary between academic users and materials vendors and provides two-way education and advocacy for the needs of academic users abroad. The DRC’s at-large committee of librarians and faculty is actively involved in education about licensing of digital resources for Japanese studies, and coordinate such efforts for the NCC on a national and international basis, working especially closely with colleagues in Japan. The DRC especially seeks members who have experience organizing workshops and webinars, and those with experience negotiating and managing subscriptions to major Japanese databases.

NCC Multi-Volume Sets Committee (MVS) http://guides.nccjapan.org/mvs?hs=a.

MVS is the NCC’s oldest ongoing program making grants for expensive materials not otherwise circulating from North American collections. Each year MVS makes grants that cover up to 80% of the purchase cost for small institutions and 50% to 75% for larger institutions on sets of Japanese language materials in demand by users but beyond the normal budget of most institutions. Committee activities are especially busy in the fall and winter when MVS competition takes place.

To propose a candidate for one of these positions, please send an email by November 15, 2013 to NCC Chair Kuniko Yamada McVey kmcvey@fas.harvard.edu with a cc: to NCC Executive Director Victoria Bestor at vbestor@fas.harvard.edu. Self-nominations are invited. For further information about these positions and other NCC activities please visit the website.

Victoria Lyon Bestor
Executive Director
North American Coordinating Council on Japanese Library Resources
149 Upland Road
Cambridge, MA 02140
Tel: 617-833-0755
Fax: 617-812-5854

Website: http://www.nccjapan.org/
Email: vbestor@fas.harvard.edu

2014 FCIL Schaffer Grant for Foreign Law Librarians

Dear Friends & Colleagues:

The Foreign, Comparative and International Law Special Interest Section (FCIL-SIS) of the American Association of Law Libraries is now accepting applications for the 2014 FCIL Schaffer Grant for Foreign Law Librarians. The Grant subsidizes a foreign law librarian to attend the Annual Meeting of the American Association of Law Libraries (AALL), the world’s largest law librarian professional organization.

 

The FCIL Schaffer Grant for the AALL Annual Meeting in San Antonio, Texas (July 12-15, 2014) provides a waiver of the AALL Annual Meeting full registration fee and a grant of a minimum $2,000 to assist with accommodations and travel costs.

Applicants must be law librarians or other professionals working in the legal information field, currently employed in countries other than the United States, and with significant responsibility for the organization, preservation, or provision of legal information. The application deadline is November 30, 2013. The Grant Committee will not consider late or incomplete applications. Please note: Grant winners must pay all expenses in advance. Grant awards will only be disbursed shortly before or at the AALL Annual Meeting. 

Details regarding the FCIL Schaffer Grant for Foreign Law Librarians as well as the application form can be found at http://www.aallnet.org/sections/fcil/grants-awards/FCIL-Schaffer-Grant.

Please feel free to contact me or another member of the Selection Committee if you have any questions about the 2014 FCIL Schaffer Grant for Foreign Law Librarians. Also, please feel free to distribute this announcement to any listserv or individual who might be interested in attending the 2014 AALL Annual Meeting.

Sincerely,

Sherry Leysen,
2014 FCIL Schaffer Grant for Foreign Law Librarians Selection Committee